Project management involves a lot of people and the project manager has to work against all odds to accomplish the project. Managing the projects while encouraging the team are herculean task for a project manager. As Greg Cimmarrusti puts it, “Being a Project Manager is like being an artist, you have the different colored process streams combining into a work of art.” In today’s competitive and challenging scenario, the role of a project manager becomes more vital and crucial than ever.
If we just have a glimpse of the responsibilities of a project manager, they are –
- Define project objectives and set goals with stakeholders
- Inspire team members for timely completion
- Evaluate the performance of the team and take necessary steps
- Prioritize and delegate tasks
- Monitor and manage the project by evaluating KPIs
- Tracking every phase of the project during the entire lifecycle
- Use project management tools and meeting the deadline
This is not all! A project manager has to manage the entire team without making any of the team members unhappy. A recent survey has revealed that 75% of employees confidently accept that the manager is their biggest source of stress at the workplace. Therefore, here we dig deep into some of the techniques that can make you the best project manager.
Top Tips to Manage Your Projects in Hand as a Pro
As a project manager, you need to be capable of adapting to the ever-changing nature of project management while remaining comfortable in every change. It starts with self-management.
Self-Management is Crucial
When you can manage yourself in a better way, it will have a significant impact on your team. If a project manager is not competent and confident, chances are high that the team will not remain committed. Simply put, self-management is an important skill, and project managers should achieve it for driving better outcomes. An HBR article “Managing Oneself” includes five questions for managing oneself effectively for increasing overall effectiveness.
These questions are-
- What are my strengths?
- What are my values?
- How do I work?
- What can I contribute?
- Where do I belong?
Answers to these questions can help project managers to transform themselves from ordinary to extraordinary managers.
Practice ‘Hour of Power’ for Enhancing Influence
All motivated and successful managers practice an hour of power daily. It includes going through motivational videos, meditation, exercise, and listening to powerful speeches. It is always better to spend one single hour daily for yourself. It will help you innovate and regain control over your life. An hour of power can improve the mental health of project managers who always remain under stress for multiple reasons.
After making it a routine, you can also enhance influence on your team and whoever comes to meet you during office time.
Collaborate the Project Efficiently
Project management software or robust team task management tools are available to manage the project more efficiently. As an efficient project manager, you can use these advanced tools to collaborate with your team effectively. These tools enable you to communicate with your team and check their progress anytime and from anywhere.
Even small companies can also leverage the benefits of customized task management software. There is no exaggeration in mentioning that such tools will be the future of collaboration in the corporate world. Real-time communication and collaboration will give you an image of a highly efficient project manager and your team will praise you for it.
Choose Goal-oriented Communication
Communication holds a key to the success of any project. While managing a team, it is imperative for you to pass on a clear flow of ideas and details among your team members. You need to ensure that goal-driven communication happens using the latest communication tools and technology. Though you can do physical communication in the office, it is better to be done using tools because you can communicate with multiple members at once.
A large part of the success of your project depends on the way you communicate with your team. You can motivate your team and direct every member properly through effective and real-time communication. It can assist you to achieve the goals and enable your team members to accomplish their tasks effectively.
Project management is a herculean task even for seasoned managers in this challenging time. As a project manager, you need to put effort into making a lasting impression of an efficient manager. These tips will help you achieve this goal, and you will remain proud of how you manage the situation and your team.
Annie William is a content cum digital marketer at TaskOPad, a leading Task Management Software. She is an avid reader and likes to remain updated for the latest time management and project management trends. Her articles are informative and interesting at the same time as she can express insightful thoughts clearly.